An invitation letter is a type of letter that is written to invite someone to a party, get-together, social event, family celebration, or a business event. Depending on the kind of invitation, it can be a business letter or a friendly invitation. In any of the cases, the format and the structure remains the same as both the types use a perfect combination of present tense as well as the future tense. Present tense states to invite the person and the future tense to ensure that the receiver will surely attend the specified event.
Business invitation letter is a formal way of sending an invitation to clients for a business event or function. The professional letter should have a formal tone as it is one of the most important business marketing strategies. The letter can also have a brief on who is organizing the event and for what purpose. It should also have a perfect date, time, and place of the event. If there is any kind of dress code, it is equally important to mention that. It should also contain the sign off and the end should clearly draw the entire information together supported with a salutation.
Friendly invitation letter is an informal letter of invitation send to friends and relatives for inviting them to attend a specified function. This type of letter is often written for invitation to engagement parties, wedding ceremonies, birthday parties, house-warming ceremony, and showers. In clear words the writer should express the details of the party including the place, time, and date of the event. The informal letter can also contain a phrase or a themed approach. In the letter, state appreciation for the guest to attend the party and end it with a positive note.
Be it a business invitation or a friendly invitation, the tone should be positive and in anticipation. Frame the words and language in a way that it leaves a smile on the face of the reader. Clever phrasing, poetry or a themed approach may be appropriate for an informal occasion, but you should express the details clearly. The reason of celebration or conducting the event should also be clearly expressed in impressive words.
Last but not the least, it is very important to send the invitation letters atleast two weeks in advance so as to give enough time to the guest for preparing to attend the event.