Family Reunion Invitation Letter in 7 Steps
A successful turnout to your next family reunion will be directly influenced by the invitation, so you will want your letter to show some excitement and convince them to come, join in the fun. I recommend you follow these seven easy steps, and by doing so you should be able to create a letter that helps to bring a record turnout to this year's party.
1. First you need to contact everyone, so ask for help and compile a list. In order to save money and time email as many participants as possible. Set up a file folder, or label system depending on how your email service works and label it '2010 Reunion' also set up a category inside your the email contacts list where you can save all their addresses in one spot. Ask everyone to reply back, and put in the subject line '2010 Reunion' this will make sorting and referring back to old emails much easier.
2. Start a rough draft of the letter and then polish it up until it is ready to send. You want the title and subtitle to explode out of the page by using some bold tactics, colors and large sized, fun, fonts. Use words like: entertaining, enjoyable, amusing, exciting, lively, relax, cheer, treat, hoopla, hilarity, laughs, and delicious comfort food.
3. Tell them how much fun they are going to have and then follow up with some great examples. At our family reunions we usually end up with a fake wedding and a hilarious fashion show like no other that you have ever seen before. Invite them to come out and meet the newest member of their family and give the oldest member a hug. Let's not forget about the kids, so you may want to ask for volunteers to run the kids corner. This is usually a craft table filled with fun scrap booking supplies paid for out of the money collected for the reunion.
4. If you are going to be charging for something like: horse rides; family T-shirts, Family Reunion Cookbooks, or collecting recipes to create a cookbook then let them know who is in charge and how much it will cost.
5. Important details to include are the date of the event, the complete address of where it will be held, and a map would be a nice added touch. What should everyone bring? If potluck dishes (make sure they put their full names on tops and bottoms of containers), also include a list of what kitchen facilities are available, or should they bring hot & cold picnic coolers, beverages, etc., and will alcohol, coffee and tea be served. Again, if there is going to be a cost, then state clearly how much per person or family.
6. Conclude your letter by requesting they let you know as soon as possible if they can attend. It is best to send your letter out far in advance before people book that date for something else. As time draws closer send out some periodic reminders and rehash some of the important points.
7. Now, you have your letter completed and ready to hit the send button, but before you send it off, proof read it again, looking for things that your spell checker might not have caught. Try reading it out loud to anyone that will listen, even the dog will do, and see how it sounds. You will never get it perfect but when you feel it is good enough - send it off!
Great letters take people's intentions, and use those words of criticism, introduction, sales, marketing, etc. as the gateway leading to a successful venture. I help people by writing their letters for them or by giving them enough tips and tricks to write their own letters. Letters that produce successful results, where everyone is a winner, and we all have cause to celebrate our good fortunes.
